Ultimate Modern Cover Letter Template in Word

Table of Contents

1. Introduction
2. Setting up the Page Format
3. Insert a Horizontal Bar for Contact Information
4. Inserting Contact Icons
5. Inserting Text Boxes for Contact Information
6. Positioning and Aligning Contact Items
7. Grouping Contact Items
8. Inserting a Text Box for the Name
9. Inserting a Bar for the Date
10. Inserting a Text Box for the Date
11. Positioning and Aligning the Date Bar
12. Adjusting the Top Page Margin
13. Writing the Company's Contact Information
14. Formatting the Content Text
15. Adding a Footer Design
16. Conclusion

How to Create a Modern Professional Cover Letter Template in Word

Are you looking to create a modern and professional cover letter template in Word? Well, you're in luck! In this step-by-step guide, I will show you how to design a visually appealing cover letter template that will surely make a great impression.

Introduction

When it comes to job applications, having a well-designed cover letter can make all the difference. A professional and modern cover letter template not only showcases your skills and qualifications but also demonstrates your attention to detail and professionalism. In this tutorial, we will walk you through the process of setting up the page format, inserting contact information, aligning objects, and adding stylish design elements to create an impressive cover letter template in Word. So, let's get started!

Setting up the Page Format

The first step in creating a cover letter template is to set up the correct page format. To do this, navigate to the "Layout" tab in Word and click on "Size." Choose the appropriate size, such as A4, which is a standard format in many countries. Ensuring the correct page format is essential to maintain consistency throughout your cover letter.

Inserting a Horizontal Bar for Contact Information

Next, we will insert a horizontal bar that will contain our contact information. To do this, go to the "Insert" tab and click on the "Shapes" dropdown. Select the rectangular shape and draw a rough rectangle on the page. Adjust the size of the rectangle by setting the height to 1cm and the width to 21cm. Make sure the width matches the size of your page for optimal alignment.

Inserting Contact Icons

Once the bar is in place, it's time to insert contact icons. Go to the "Insert" tab again and select "Icons." In the search bar, type in the contact information you want to insert, such as "phone." Choose the corresponding icon and adjust its size to fit within the bar. Repeat this step for other contact icons, such as email, home address, and website.

Inserting Text Boxes for Contact Information

After inserting the icons, it's time to add text boxes for each contact information item. Go to the "Insert" tab, click on "Text Box," and select the appropriate text box option. Remove the background color and outline of the text box and enter the relevant contact information, such as phone number, email address, home address, and website URL. Adjust the size and position of the text boxes to align with the contact icons.

Positioning and Aligning Contact Items

To ensure the contact items are aligned properly, select both the contact icons and the corresponding text boxes. Hold down the "CTRL" key to select multiple objects at once. With both objects selected, go to the "Format" tab, click on "Align," and choose "Align Middle" to achieve perfect alignment. To group them together and move them as one item, select both objects and group them using the grouping function.

Grouping Contact Items

Now that the contact items are perfectly aligned, it's time to group them together. Grouping objects allows you to move them as one item easily. To group the contact items, select all the objects and use the grouping function. This will ensure that the contact information remains intact and doesn't get disarranged when you move or edit other parts of the cover letter template.

Inserting a Text Box for the Name

Now, let's insert a text box for your name. Go to the "Insert" tab, click on "Text Box," and choose the appropriate text box option. Remove the fill color and outline of the text box and enter your name. Adjust the size and width of the text box to your preference. Don't forget to remove any space after the text to ensure proper vertical alignment within the text box.

Inserting a Bar for the Date

To add a stylish element to your cover letter template, let's insert a bar for the date. Select a shape with rounded corners and adjust its size to create a horizontal bar. Set the width to 1.1cm and the height to 5.7cm. Remove the outline color and choose a subtle grey color for the background. Rotate the bar by 90° to create a vertical bar.

Inserting a Text Box for the Date

Now that the bar is in place, let's insert a text box for the date. Go through the same steps as before, remove the fill color and outline of the text box, and enter the date. Adjust the size and position of the text box so that it aligns with the bar and looks visually appealing. Remove any space after the text to ensure a clean and professional look.

Positioning and Aligning the Date Bar

To achieve perfect alignment, select both the date bar and the text box. Go to the "Format" tab, click on "Align," and choose "Align Middle." This will ensure that both objects are vertically aligned in the center. Group them together using the grouping function to move them as one item easily. Position the group at the right side of the page to create a visually balanced cover letter template.

Adjusting the Top Page Margin

To prepare for the content text of the cover letter, we need to adjust the top page margin. However, before doing that, we must set a fixed position for all the objects we have created so far. This ensures that the objects stay in place when we make changes to the page margins. Click on each object, access the layout options, and choose "Fix position on page" or "In Front of Text" to lock them in place. With the objects fixed, we can now adjust the top margin by going to the "Layout" tab, selecting "Margins," and choosing "Custom Margins." Set a top margin of 7cm to create adequate space for the cover letter text.

Writing the Company's Contact Information

It's time to add the contact information of the company you are applying to. Below the top margin, write down the relevant contact details of the company. To ensure a clean look, select all but the last line and remove any space after the paragraph. This will create a well-organized and visually appealing section for the company's contact information.

Formatting the Content Text

With the design elements in place, it's time to add the content text of your cover letter. Paste or type your cover letter text below the company's contact information. Format the text using a suitable font, size, and color. Adjust the line spacing and paragraph spacing to create an aesthetically pleasing and easy-to-read cover letter. Make sure to proofread and edit the content carefully for any errors or inconsistencies.

Adding a Footer Design

To make your cover letter template stand out, let's add a footer design. Insert a rectangular shape at the bottom of the page and adjust its size to make it 21cm wide and 2.4cm high. Position the shape at the bottom of the page and choose a color that matches the overall design of your cover letter template. This footer design adds a stylish touch to your cover letter and enhances its visual appeal.

Conclusion

Congratulations! You have successfully created a modern professional cover letter template in Word. By following these step-by-step instructions, you have learned how to set up the page format, insert contact information, align objects, and add stylish design elements to create an impressive cover letter template. Remember to save your template for future use and customize it as per your specific needs each time you apply for a job. Good luck with your job application!